Personal Assistant to the Director

Job Summary

Location: Lagos (Hybrid)
Company: Golden E Academy (Subsidiary of Golden E Luxury Limited)

Role Overview
Golden E Academy is seeking a highly organised, proactive, and detail-oriented Personal Assistant (PA) to provide direct support to the Director. This role goes beyond traditional PA duties and is ideal for a professional who can confidently handle executive administration, business development support, regulatory coordination, and cross-business assistance.

The successful candidate will play a key role in supporting strategic initiatives, managing administrative processes, and ensuring smooth day-to-day operations across multiple business interests.

Key Responsibilities
Executive & Administrative Support
• Manage the Director’s calendar, meetings, reminders, and follow-ups
• Prepare meeting agendas, take accurate minutes, and track action items
• Handle correspondence, emails, and official communications
• Maintain organised digital and physical filing systems
• Draft letters, memos, forms, and internal documents
• Generate invoices, receipts, and basic financial documentation
• Assist with expense tracking and record-keeping

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Business Development & Proposals
• Support the preparation and formatting of business proposals, training proposals, and corporate presentations
• Assist with client documentation, proposal submissions, and follow-ups
• Coordinate supporting documents required for bids and engagements
• Track proposal status and maintain a pipeline log

Licensing, Regulatory & Compliance Support
• Support license and permit applications (e.g., NUPRC, NOGICD, professional bodies)
• Follow up with regulators, consultants, and agencies on application status
• Maintain a compliance tracker for licenses, renewals, and certifications
• Organise documentation required for audits, registrations, and approvals

Cross-Business & Personal Support
• Provide administrative support across the Director’s other business interests and professional engagements as required
• Assist with form filling, document preparation, and coordination tasks
• Support ad-hoc research, scheduling, and coordination requests
• Act as a trusted gatekeeper, handling sensitive information with discretion

Required Skills & Competencies
• Strong organisational and multitasking skills
• Excellent written and verbal communication
• High attention to detail and ability to meet deadlines
• Confidence in handling confidential and sensitive information
• Proficiency in Microsoft Office / Google Workspace (Word, Excel, PowerPoint, Docs, Sheets)
• Ability to work independently and anticipate needs
• Professional judgement, discretion, and reliability

Preferred Qualifications & Experience
• 1-5 years’ experience as a Personal Assistant, Executive Assistant, or Administrative Officer
• Experience supporting senior executives or business owners
• Exposure to proposal writing, business documentation, or regulatory processes is an advantage
• Background in training, consulting, professional services, or corporate environments is a plus

What We’re Looking For
This role is best suited to someone who is:
• Proactive, structured, and dependable
• Comfortable working in a fast-paced, evolving business environment
• Interested in growth and learning across business development and compliance
• Professional, discreet, and solution-oriented

Send Applications to info.golden@goldeneluxuryltd.com